General data protection act

Discussion
1

For our village association I act in a role of web master, putting things on the site and general info. Not too difficult mainly just to be involved in village life and keep my hand in. Also as a contribution to french life.

Each year I create a inscription page where members sign up, pay a small sum which goes towards the cost of our activities. This info is used to join the french national fédération.

Access to the data is limited to myself (although I dont need it, its mainly to just control and manage), our secretary who writes to members as needed and our Trésorier who makes sure they pay.

The data is held on Google sheets as that is a central shared repository. No problem.

But we got a new secretary a few weeks back and he wants to use excel on his own machine, I said NON !, as it would not be available to me or Trésorier so unable to control, if it needs to be updated, or he leaves etc.

Unders data protection act, who is responsable ?

Me as web master, the president of our association, or that member ?

When ever I write to him, I quote data protection but not sure if or who is responsable.

Yes members can see their own details if they ask, nobody has ever asked.

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2

As you know, Switzerland is not part of the EU. But in my understanding, I’d say, Monsieur le Président.

Decision-making is usually by voting of all members of the board.

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3

Does your association have an accountant?
Are the accounts audited?
I would think the auditor is ultimately responsible for correctness.
I would think data security is the joint responsihility of all who can access it… that includes Google

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This of any help?

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5

I’d also say so, but here in CH it’s more a thing of the Board of Directors rather than president (from my experience, of course.). And Monsieur Le President n’aime pas est responsible par tout les problemes. (Sorry about my French, wasn’t my favorite subject)

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6

No although our turn over is plus to 35000 euros, I am not sure what limits are for accountants.

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7

Not mine !

Many try to correct me but dyslexique and a guy does not help.

You can always tell a yorkshire man, but you cannot tell him much !

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8

Dont think it will ever come to it being a problem for us. Plus when replying to questions from our association or giving instructions to others I quote gdpa implying I am correct and discharging my responsibility towards the user and include president/ Trésorier.

Thanks for your contributions

9

Google and privacy is an oxymoron. Have you read the ToS of Google drive?

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10

No never thought about it. But anything is better than nothing and we all use it. Hard to convert to other options

11

Proton drive? I think they have something similar to google sheets (I am not certain, though).

Oops: I’m wrong: proton does have docs (a word processor), but not a spreadsheet.

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12

You are not required to use an accountant, but the Association’s books may be required to be audited, once per year.

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13

:+1: This is precisely what I wanted to say!

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14

Well, I told you about CryptPad. You might think about it again.

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15

There is another way…

If you’re not sure which side of the Pennines you are in - Yorks or Lancs side - If in Lancs visiting a friend they’ll say “you’ll have a cup of tea then” but if in Yorks they’ll say “you’ll ‘ave ‘ad yer tea then”

:upside_down_face:

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16

You may have to translate that for non native Yorkshire language speakers

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